University of Alberta

Executive Director, Strategic Portfolio Services

Facilities and Operations

Competition No.  -    A103934223
Closing Date  -    Will remain open until filled.

Reporting to the Vice-President, Facilities and Operations (VP F&O), the Executive Director, Strategic Portfolio Services (SPS) provides strategic leadership across the Facilities and Operations (F&O) portfolio.  Strategic Portfolio Services consists of Financial Services, Infrastructure Information and Analytics, the Safety Program, Communication Services, and Administrative Services.  As a core member of the Senior Leadership Team (SLT), this position contributes to the overall strategy, approvals of strategy resulting in improved and effective leadership, management, efficiencies and operational excellence for the entire F&O portfolio. 

Facilities and Operations is a diverse portfolio.  We cover the maintenance of UAlberta’s buildings and grounds (Operations & Maintenance), the management of capital construction, real estate and space renovations (Planning & Project Delivery), and provide utilities and energy management across campus (Utilities).  Our portfolio also provides many services to students through Ancillary Services and is jointly responsible for the UAlberta Office of Sustainability.

Specific responsibilities include: 

The primary areas of responsibility include executive leadership of the portfolio’s: budget and financial matters; infrastructure analytics to support investment; staff, student, general public, and contractor safety as it relates to F&O operations; portfolio communications impacting internal and external stakeholders; and the provision of all administrative support across the portfolio through a true shared-services model.

The Executive Director will be formative in the development of service level agreements with each Associate Vice-President in F&O, which will identify the needs and resulting level of service provided by Strategic Portfolio Services. Maintaining acceptable service levels will be achieved by leading a team of management, professional, technical, and administrative staff to ensure that effective and efficient systems, oversight and support are in place to:

  • Provide strategic information and analytics that contribute to major investment decisions both by the UAlberta and governments (provincial and federal)
  • Participate in business case development for projects and cross-portfolio initiatives
  • Lead, oversee, and contribute to the reporting to governments for items such as deferred maintenance, Infrastructure Maintenance Program, Space Management Plan, capital grants, and other grant reporting
  • Oversee the development of budgets, forecasts, and fiscal plans for F&O
  • Identify and report financial risks to the VP F&O and to SLT
  • Provide strategic information and advice with respect to building infrastructure to inform the institution's capital investment and budget decisions
  • Provide overall direction on communications related to issues management, marketing, and external engagement
  • Ensure F&O has a robust safety program satisfying all legal and responsible obligations
  • Provide all areas of the portfolio with effective and efficient administrative services under a shared service model
  • Foster a positive working environment within Strategic Portfolio Services and across all F&O business units supporting communication, collaboration, and high performance as well as staff engagement, satisfaction, and professional development

The Executive Director, in collaboration with University Relations (Government and Community Relations), is accountable for the development of community consultation strategies and plans for capital developments or planning activities initiated by Facilities and Operations. This is accomplished by:

  • Overseeing the development of appropriate and high quality messaging with respect to desired outcomes on projects
  • Working closely with orders of government and University Relations to ensure community issues are understood and, to the extent possible, addressed
  • Participating in open houses and other outreach activities with surrounding communities
  • Leading the development of material for distribution to communities and stakeholders
  • Ensuring a consistent and coordinated approach to consultation by ensuring alignment to UAlberta's over-arching strategic documents and compliance with the Post-Secondary Learning Act with respect to Long Range Development Plan(s)

The Executive Director also retains accountability for risk identification and mitigation across F&O. This is accomplished by:

  • Working with Risk Management, Environmental Health & Safety, and Campus Security on various risk, safety, and security issues that could affect UAlberta operations and the institution's reputation
  • In close connection with Risk Management Services and the Office of the Vice-President, ensuring safety issues affecting F&O are identified and managed appropriately
  • Providing leadership and oversight on internal controls and audits for health and safety programs, fire safety, contractor safety, emergency preparedness, safety code reviews, hazard materials monitoring, and reporting, compliance audits, and accreditation reviews to mitigate risk to UAlberta
  • In conjunction with the members of SLT, working with Supply Management Services on contractor and project management contract bidding compliance reviews
  • Actively managing the F&O safety program for improvements, reporting, and ensuring that each unit's requirements are met
  • Working directly with Internal Audit on audits of performance, finance or administrative issues or initiatives and various internal/external review

Qualifications

  • Business degree at the undergraduate level and/or MBA at the graduate level
  • 10 years of experience in a complex and diverse organization (infrastructure/construction environment is an asset), preferably with experience in the post-secondary sector
  • Extensive senior management experience with demonstrated strengths in the leadership of a high performing, service-oriented organization
  • Proven skills of broad organizational oversight at a senior level in a complex and diverse organization
  • Proven track record with forming and sustaining a diverse high performing team and implementing key programs and change initiatives
  • Proven ability to lead teams whose primary responsibility is to support other units in being successful
  • Proven abilities in collaboration and relationship building
  • Demonstrated ability in creating a working environment that enables staff to achieve results and builds organizational capacity for the future

In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found at: www.hrs.ualberta.ca and annual salary range of $109,244 to $182,076.

Along with your resume, please submit a cover letter outlining your qualifications.  The review of applications will start on November 21, 2017; however, the competition will remain open until filled.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.