University of Alberta

Assistant Director, Advancement

Faculty of Medicine & Dentistry, Advancement

Competition No.  -    A104434261
Closing Date  -    Will remain open until filled.

Reporting to the Director of Development, Advancement (DD), the Assistant Director, Advancement is responsible for development activities that result in financial support for the Faculty of Medicine & Dentistry.   

The Assistant Director works collaboratively with faculty academic leaders, the Assistant Dean, Advancement and the DD to build and advance strong personal and professional relationships that result in philanthropic contributions from alumni, parents and friends.  This position will manage a portfolio of approximately 150 prospective donors with the capacity to make commitments of up to $50K and will work with the DD to match donor interest with institutional and faculty priorities, develop funding proposals, and negotiate and structure gifts to the university.  The Assistant Director prepares effective cultivation, solicitation and stewardship plans for current and prospective donors, sometimes involving other colleagues within the Office of Advancement, as well as the Dean of Medicine & Dentistry, the Faculty of Medicine & Dentistry, and volunteers and ensures the timely capture and recording of data relating to cultivation, solicitation and stewardship activity that is related to the assigned prospect pool.


Participates in strategy development and execution for faculty fundraising:

  • Works with the DD to establish and evaluate annual fundraising targets and operational plans
  • Reports regularly to the DD on progress toward annual fundraising targets, including bi-weekly updates and annual performance evaluations


  • Adheres to the University of Alberta Prospect Management Policy
  • Manages a portfolio of approximately 150 relationships with a current giving level of under $50,000
  • Personally visits 150 gift prospects/donors annually
  • Serves as fundraising lead for special projects such as class gifts, 3rd party events & Dean’s white coat campaign
  • Tracks, documents and communicates fundraising activity in the Advance database and shares information with colleagues as appropriate
  • Identifies and engages volunteers as advisors to the faculty fundraising strategies as appropriate
  • Supports the activity of the DD, the Associate Directors, Advancement and the Assistant Dean of Advancement, identifying potential major gift prospects and moving the Relationship as required

Under the direction of the Director of Development, Advancement, works in partnership with the Office of Advancement on fundraising programs:

  • Works collaboratively on alumni engagement strategies for the faculty
  • Collaborates regularly with the Office of Advancement on prospect identification for faculty-based fundraising priorities
  • Supports annual giving strategies for the faculty – activities executed by the Office of Advancement – and works with the Office of Advancement to evaluate results
  • Through the DD, Advancement, partners with the Office of the Recording Secretary on gift processing (including agreements, terms of reference, etc.) and appropriate gift acknowledgement
  • Jointly manages stewardship of donors with the Donor Relations & Stewardship Officer and the Central Advancement Office

Collaborates with other faculty-based fundraisers, faculty-based academic leaders and senior university representatives (under the direction of the Assistant Dean, Advancement and the Office of Advancement):

  • Active participant in Advancement community activities including FYI, brown bag sessions for skills development, information sharing and the implementation of joint opportunities and common challenges
  • May act as faculty-based representative for university-wide fundraising strategies and joint initiatives with other faculties


  • Bachelor's degree in a related field
  • Proven experience in front line fundraising, preferably in higher education/health care
  • Ability to develop strategies for and implement annual gift solicitations
  • Ability to work autonomously and to handle multiple accounts simultaneously
  • Demonstrated ability to be a contributing member of multi-disciplinary teams knowledge of a variety of fundraising tools and strategies and demonstrated experience with activities throughout the giving cycle, including identification, cultivation, solicitation and stewardship
  • Ability to understand the needs and interest of donors in order to develop relationships between them and the University of Alberta
  • Interest in all aspects of education and a dedication to promoting the university’s fundraising priorities through developing excellent relationships with faculty and academic leaders, volunteers, and representatives from the Advancement Office
  • Demonstrated project management, organizational and time-management skills
  • Excellent interpersonal, written and oral communications skills
  • Ability to meet deadlines and juggle competing priorities in a high-paced environment
  • Regular travel to visit donors and prospective donors is required
  • High degree of initiative and resourcefulness
  • Ability to work autonomously and as a member of a team in a fast-paced, high volume and professional environment managing multiple priorities
  • Excellent problem solving ability with sound judgement and discretion

In accordance with the Temporary Administrative and Professional Staff (TAPS) agreement, this position has an initial appointment of three years, with the possibility of extension, and offers a comprehensive benefits plan found at and an annual salary range of $69,024 to $114,611. Salary will be commensurate with experience and qualifications.


How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.