University of Alberta

Stewardship Officer

Faculty of Medicine & Dentistry - Advancement

Competition No.  -    A104436011
Closing Date  -    Will remain open until filled.

Reporting to the Director of Development, Advancement the Stewardship Officer is responsible for assisting in the development, implementation and management of various activities that seek to steward donors to the Faculty of Medicine & Dentistry (FoMD) including writing timely gift acknowledgements, producing annual endowment and stewardship reports, utilizing creative strategies for appropriate donor recognition and assisting with donor events throughout the year.  The primary objective of the position is to maintain and enhance donor relations to recognize existing gifts and cultivate donors for future and greater philanthropic contributions.

Specific responsibilities include:

Assists in writing gift acknowledgements for high-level administrative staff (Dean, Vice-Deans, Department Chairs) designed to thank donors for their gifts in a way that is timely, personal and meaningful. As well as compiling weekly donor lists and sending thank you letter/card. 

Maintains a donor portfolio of approximately 100 donors:

  • Create stewardship plans to ensure key donors in portfolio are appropriately stewarded
  • Conduct 25-50 face to face visits per year with donors in stewardship to deliver endowment report and/or stewardship reports to update them on the impact of their philanthropy

Assists with the coordination of a donor recognition and engagement program:

  • Assess and document current donor recognition efforts Faculty-wide and refine as necessary and appropriate
  • Work with Associate Directors, Advancement with strategies to move managed donors from stewardship to cultivation with the ultimate goal of solicitation and further engagement
  • Work with the FOMD departments, divisions, research groups, centres and institutes to ensure standardized donor recognition and engagement activities across the Faculty
  • Ensure standard recognition practices and policies for donor plaques, signage, etc.
  • Plan and execute donor stewardship events

Responsible for timely endowment and stewardship reporting:

  • Implement the mechanisms and processes to accurately and completely report on the performance of specific donor funds
  • Works with the Faculty’s communications unit to identify, source and develop stories about the benefits and achievements enabled by endowment giving
  • Provides donors with current information on the status of their funds in a timely and appropriate manner
  • Produces Chair holder reports as required
  • Compile lists and coordinate the annual update of the FOMD donor wall

Assists Advancement colleagues in the preparation of stewardship documentation in order to effectively steward donors and to follow procedures detailed in the Naming Policy.   

Knowledge & Qualifications:

  • Bachelor’s degree required
  • Excellent written and verbal communications skills
  • Strong attention to detail and time management skills
  • Proven success in donor relations/management
  • Ability to work effectively with all levels within the organization
  • High degree of initiative and resourcefulness
  • Ability to work autonomously and as a member of a team in a fast-paced, high volume and professional environment, managing multiple priorities
  • Excellent problem solving ability with sound judgment and discretion
  • Demonstrated interpersonal and customer service skills; tact, self-confidence and assertiveness, diplomacy, teamwork, good judgement, confidentiality, and excellent strategic planning skills

In accordance with the Temporary Administrative and Professional Staff agreement, this position has an initial appointment of three year from the date of hire, with the possibility of renewal, offers a comprehensive benefits package found at Faculty & Staff Benefits and an annual salary range $61,391 to $102,355. Salary commensurate with education and experience. 

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.