University of Alberta

Awards and Financial Aid Administrator

AUG External Relations

Competition No.  -    S105633891
Posting Date  -    Sep 14, 2017
Closing Date  -    Sep 27, 2017
Position Type  -    Full Time - Operating Funded
Salary Range  -    $46,627 to $62,954 per year
Grade  -    07
Hours  -    35

This position is located in Camrose, AB.

This position offers a comprehensive benefits package which can be viewed at:

The Augustana Campus of the University of Alberta aspires to educate the whole person in an intimate, small-campus setting so that students and mentors alike are capable of engaging life with intellectual confidence and imaginative insight, equipped for leadership and service, and committed to the betterment of their world.

Reporting to the Assistant Dean, External Relations, the Awards and Financial Aid Administrator is responsible for, and generally manages, the efficient operation of the Awards and Financial Aid office for the Augustana Faculty. The incumbent compiles and submits annual budget proposals for approval and is responsible for the control and spending of both the department budget and awards budget.


  • Administers all aspects of the awards program for the Augustana Campus
  • Serves as a liaison with government agencies involved with student funding such as Alberta Student Finance, Alberta Learning, Alberta Scholarship Fund and Canada Alberta Service Centers and serves on university committees related to financial aid and awards
  • Responds to inquiries and advises students on financial assistance and student funding
  • Manages student records ensuring strict confidentiality and FOIPP compliance
  • Reviews and assesses applications for awards making appropriate nomination of scholarships and awards to students based on set criteria
  • Administers government funded scholarships, including receiving and reviewing student nominations and reporting to the Alberta Scholarship Fund
  • Prepares reports on activities and progress of the office; submits annual budget proposals for the unit and oversees expenditures
  • Provides information to prospective students at on-campus recruitment events and occasionally at secondary school awards nights; assists the development office with recognition events such as communications with students, invitations and award certificates
  • Compiles, updates, and maintains a procedures manual
  • Orders and ensures adequate inventories of supplies
  • Liaises with Augustana's Technology and Learning Services (TLS) and the Communications Office to provide scholarship information and updates for students on the website


  • Minimum High School Diploma, preferably with training in office administration and/or accounting; university degree or related post-secondary education is preferred; equivalent combination of education and experience will be considered
  • Minimum 2 years of related experience
  • Computer proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite
  • Strong financial analysis and reporting skills
  • Knowledge of University of Alberta's grant and research policies and procedures is preferred
  • High level of tact and discretion; ability to maintain absolute confidentiality
  • Excellent interpersonal/public relations skills
  • Exceptional problem-solving and critical thinking skills

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.