University of Alberta

Volunteer Coordinator

Museums & Collections Serv

Competition No.  -    S106633285
Posting Date  -    Jul 10, 2017
Closing Date  -    Jul 30, 2017
Hourly Rate  -    $25.62 - $34.59
Grade  -    07
Hours  -    35

This position has an expected end date one year from date of hire.

The University of Alberta Museums seeks a dynamic, team-oriented Volunteer Coordinator to build upon our pilot project and implement the next phase of a Volunteer Program for the University of Alberta Museums. The University of Alberta Museums is a distributed network of 29 diverse museum collections located in faculties and departments across campus where they are used daily in teaching, research and community outreach programs.  The University of Alberta’s collecting history dates back more than 100 years and includes disciplines that range from art and archeology to paleontology and zoology.

The Volunteer Program will engage students, staff, faculty, alumni and community members in the diverse museum environments and experiences available at the University of Alberta. Reporting to the Associate Director, Museums and Collections Services, and working collaboratively with the UofA Museums team, the successful candidate will develop and implement the program.


  • Develops and implements the annual needs assessment to determine current volunteer needs  
  • Develops job descriptions and recruits appropriate volunteers within the University of Alberta policy framework
  • Develops, coordinates and implements training for volunteers and other client groups as appropriate
  • Develops and implements recognition program for volunteers
  • Contributes to the development of marketing and communications materials
  • Reviews and modifies manuals, guidelines and procedures as required
  • Manages the implementation of Better Impact Volunteer Management software
  • Contributes to the development of community engagement programs for the UofA Museums
  • Contributes to the coordination and implementation of the UofA Museums student internship program


  • Minimum post-secondary education in arts administration, museum studies, education, business, or a museum-related discipline; degree preferred; equivalent combinations of education and experience will be considered
  • 1-2 years of related administrative experience, such as project planning, volunteer management
  • Excellent written and verbal communication skills
  • Experience in data collection and compilation is an asset
  • Experience in not-for-profit organizations, galleries or museums
  • Volunteer experience
  • Experience teaching or training
  • Excellent organizational skills with attention to detail
  • Human Resources experience is an asset
  • Core competencies include: achievement orientation, analytical thinking, business insight, conceptual thinking, flexibility, impact and influence, organizational awareness, planning and initiative, self-confidence, self-development, sense of urgency, team leadership and team cooperation

Interested individuals should submit a cover letter and resume with three (3) references by July 30, 2017 to Christina Marocco, Administrative Team Lead. 

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.