University of Alberta

Manager, Department Administration and Finance

Department of Computing Science

Competition No.  -    A104838380
Closing Date  -    Will remain open until filled.

Reporting to the Chair, the Manager, Department Administration and Finance is accountable for the efficient and effective management of all administrative systems and the day-to-day operations of the Department.  This position is the most senior operational leader in the department and is responsible for effective stewardship of financial, human and infrastructure resources.  The incumbent provides input to planning and decision-making, and implements strategic planning activities in collaboration and/or consultation with the Chair and the Senior Management of the Faculty of Science.

Resource Management: The Department Manager is accountable to oversee and optimize the department resources including, but not limited to budgets, HR and facilities;

  • Ensures full supervision of the department support staff including the lead financial administrator, the administrative coordinator (HR), and the program staff;
  • Assesses staffing needs, identifies the 'job to be done," works with the Office of the Dean's HR Services area to design organizational structures and position descriptions.
  • Recruits, trains, supervises, and evaluates operational staff.
  • Develops succession plans.
  • Addresses unacceptable behaviour; implements performance management when necessary. Escalates significant behavioural issues to the Chair, and the Senior Officer, HR.
  • Determines the core administrative responsibilities and priorities of the administrative team. Triages and delegates work.
  • In collaboration with the Office of the Dean, manages department finances and budget. Collaborates with, assists, and coaches the Chair in the development of annual department operating budgets and provides regular feedback to the Chair on the financial position of the department.
  • Oversees department research accounting; works with the Chair to effect resolution (e.g. research account over-expenditure).
  • In collaboration with the Office of the Dean and central services, provides independent review, internal control, and final approval for select operation, trust, research and endowment funds.
  • Negotiates contracts and manages operating fund procurement.
  • Administers safety policies and procedures and risk management within the department
  • In collaboration with the Office of the Dean, manages space and equipment, including allocations, renovations and long term planning
  • Is accountable to ensure sound risk management practices are in place;

Program & Project Administration: The Manager is accountable for the provision of administrative support to the undergraduate and graduate programs, as well as administrative support for other areas of operations.

  • In collaboration with the Chair/ Associate Chairs, determines the needs of the department with regard to support for courses
  • Collaborates with and support the Faculty and Department student and HR teams to administer student award programs
  • Oversees the USRI process
  • Provides reports to related to department programs to various stakeholders
  • Oversee all aspects of teaching assistant appointments
  • Communications and marketing: work collaboratively with the Office of the Dean to deliver the creation, design, and ongoing updating of the department website
  • Donor and industrial relations: work collaboratively with the Office of the Dean and the Chair to support and facilitate external relationships

Qualifications:

  • Post-secondary degree in a relevant field
  • 5 to 10 years of experience in a senior administrative area, ideally in higher education.
  • Solid leadership skills. Ability to build strong, trusting relationships across a range of stakeholders and contexts. Demonstrated proficiency in relational leadership, as well as the ability to lead through influence.
  • Ability to effectively organize priorities, manage time, problem solve, and work both independently and as part of a team.
  • Enthusiastic, resourceful, innovative and able to deal with ambiguity and tight deadlines, take the initiative and make authoritative decisions.
  • Track record of inspiring trust in working relationships, engaging with staff and fostering a collaborative approach based on trust, open communication and opportunity.
  • Demonstrated proficiency in budgeting and financial management.
  • Project and event management and/or coordination experience at a senior or lead level.
  • Familiarity with FOIPP, risk management and safety in the workplace.
  • Advanced MS Office applications skills
  • Experience with PeopleSoft Campus Solutions, HCM, and Finance is an asset.

Applications received without a cover letter will not be considered. Application received with a cover letter that does not specifically address this opportunity will not be considered. We look forward to reading about you and your thoughts on how we can work together.

 In exchange, you will have the opportunity for professional growth at one of the world's top universities, the chance to work in a world-renowned, innovative and dynamic department, access to an outstanding Administrative and Professional Officer benefits package (benefits overview), and the ability to build your professional network with meaningful relations within the UAlberta community.

In accordance with the Administrative and Professional Officer Agreement, this position offers a comprehensive benefits package, which can be viewed at Faculty & Staff Benefits and annual salary range between $61,802 to $103,002.

 A review of applications will begin seven (7) days after being posted.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.