Project Manager - CMASTE

EDU Ctr Math Sci & Tech Educ

Competition No.  -    A109044559
Closing Date  -    Will remain open until filled.

This part-time position (0.4 FTE) will commence on April 15th, 2021 and end on Oct 15th, 2022.

The Project Manager is accountable for the ongoing administration of the Faculty of Education’s Centre for Mathematics, Science and Technology Education (CMASTE), including administrative management, especially related to budget issues and reporting requirements of the projects housed within the Centre.

Project Management

  • Coordinates priorities and activities of numerous initiatives connected with the Centre
  • Ensures timely and accurate reporting for all associated grants projects
  • Develops and maintains operational procedures and practices, ensuring that all are compliant with University guidelines and policies
  • Recommends and initiates change or resolutions as necessary to ensure ongoing management, success and integrity of the Centre and associated projects
  • Coordinates work done by the Centre employees and independent contractors
  • Reviews contracts and liaises with lawyers or other University offices, as needed
  • Assists with preparation and finalization of outgoing proposals
  • Website updates and administration
  • Creates detailed project plans and reviews projects in accordance with plans
  • Facilitates granting process including intake, review, general administration and completion for grants provided through CMASTE
  • Organizes monthly CMASTE Seminars including liaising with speaker, advertising and technical troubleshooting.

HR Administration

  • Coordinates with Faculty of Education human resources to ensure current and pending appointments are executed within project guidelines and CMASTE procedures
  • Completes forms submitted to Faculty of Education human resources for honoraria, new hires, employee type changes and extensions.

Finance Administration

  • Monitors all Centre and project accounts to ensure optimal and appropriate use of funds
  • Processes numerous queries and reconciles accounts on a monthly basis
  • Liaises with RSO, Financial Services, Faculty of Education Finance and Research Facilitator regarding problems related to the accounts
  • Creates and manages all project financial files, verifying all paperwork produced or received is processed correctly and reconciled
  • Investigates and resolves discrepancies between account transactions and account balances
  • Assists those affiliated with the Centre in preparing travel and expense claims (for both employees and non-employee claims)
  • Maintains all travel and expense files for audit purposes
  • Provides advice and support to Centre Directors regarding various accounting regulations, systems and tools for reconciling accounts
  • Ensures all project funds are properly received and expended according to the terms of the funding agreements
  • Prepares and processes purchase requisitions through SupplyNet
  • Assists in the compilation of financial information required for various reporting purposes, including all reporting required by the grant agreements and RSO
  • Assists with the preparation of project budgets
  • Prepares Contracts for Services, submits invoices for processing


  • Minimum of a bachelor’s degree, with a Master’s degree preferred; equivalent combinations of education and experience will be considered
  • Minimum of two years of relevant project administration work experience (e.g. planning, implementation and evaluation)
  • Demonstrated project management experience
  • Demonstrated financial management, analysis and reporting experience
  • Excellent organization and time management skills; ability to work with minimal supervision
  • Advanced proficiency in MS Office Suite; working knowledge of specialized computing environments including PeopleSoft, Research Grant Reporting, Google Suite, etc. preferred
  • Excellent oral and written communication skills
  • Knowledge of University of Alberta administrative structures policies and procedures an asset

This position is in accordance with the Trust/Research Academic Staff Agreement.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The posting will remain open until filled. Review of applications will begin Feb 22nd, 2021.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.